Customs Declaration for Machines at Tan Son Nhat Airport

According to calculations from the data of the General Department of Customs, machines, equipment, tools and spare parts are the leading commodity group in terms of turnover in the group of imported goods of Vietnam. This means that demand of finding reputable customs declaration service for machines also increase to solve questions in importing machines like: Which special documents need to make customs clearance for machines? How many steps in procedure of importing machines?…

With more than 10 year expericences in handling customs declaration for many foreign enterprises and big customers, Vestal shipping is proud to be a top logistics company specializing in customs declaration service for machines with competitive rate and professional & fast service.

I. Definition and classification of machinesa

1. Definition of machines

Machines are tangible assets, used to produce and create certain products for the owner.Machinery and equipment is a complete structure, including details, assemblies, and parts that are linked together to operate and move according to the intended use.

2. Classification of machines

Machines as usually classified according to the following criteria:

  • Based on field of use: Machines in the field of agriculture, machines in the industrial field, machines in the field of transportation, machines in the medical field,…
  • Based on the form of each type: It is divided into two types, new and used.

According to the characteristics of use, nature of work: Special-purpose machines and ordinary machines.

Specialized machines are machines that are used for specific, specialized jobs, uncommon transactions, even requiring a license to own and use them. Ordinary machines are common machines, usually machines in civil life such as household water pumps, hand saws, hand drills…

II. HS code of machines

We can use the HS code in chapters 84 and 85 of the import and export tariff to determine the HS code for 100% new imported machines and used machines. The product owner must provide the following details to determine the HS code of the production machinery:

+ Machine name (trade name in English or Vietnamese): For example: press machine, milling press, cutting machine …

+ Field of use, for example: mechanics, agriculture and forestry…

+ What activities are being carried out? For example electricity and gasoline…

III. Quality inspection for the import of machines

Not all machines are required to be checked for quality before being imported. However, businesses need to closely monitor information and decrees to know exactly whether the imported goods are on the list of quality inspection or not. The set of documents to make quality inspection:

+ Sales Contract

+ Packing list

+ Commercial Invoice

+ Bill of Lading

+ Quality certificates

+ Introduction, explanation, technical documents as required by test standards

+ Registration for quality inspection

+ A certified copy of the quality certificate and other relevant technical documents

IV. Import customs clearance procedure of 100% new machines

In terms of policy, most new machinery products are not on the list of goods banned from import or require an import license. And when importing new machines, enterprises also don’t  have to do any other specialized tests, except for those specializing in printing, telecommunications or defense equipment.

With 100% new machinery, if not on the list of goods subject to any specialized management or regulations requiring a license, the enterprise only needs to carry out import procedures as a normal shipment.

Must-have documents in customs declaration of 100% new machines:

– Commercial Invoice

– Commercial contract

– Packing list

– Bill of lading

– Customs declaration sheet

– Certificate of origin (if any)

V. Import customs clearance procedure of used machinesa.

1. Imported condition of used machines

– Machine life should not exceed 10 years

– In order to determine the lifespan of machinery, in addition to providing complete information on paper records, the enterprise must then register at centers for determining the age of equipment (at the import port).

2. Must-have documents in customs declaration of used machines

– Application for guardianship of the age of imported machinery

– Commercial Invoice

– Commercial contract

– Packing list

– Bill of lading

– Customs declaration sheet

– Certificate of origin (if any)

– Business registration certificate

– Certificate of machine manufacturer, clearly stating the year of manufacture and standards of machinery.

If the machinery is older than the prescribed age but still has an efficiency of over 85%, the enterprise needs to submit an additional document approving the import of old machinery from the Ministry of Science and Technology.

In addition to the import dossier as prescribed by the Customs Law, the enterprise must supplement 01 set of documents including:

– For used equipment belonging to investment projects specified in Clause 2, Article 6 of this Circular: 01 certified true copy of Decision on investment policy or Certificate of investment registration enclosed with 01 original used equipment items to be imported in the project file.

– For other cases of importing used equipment (including the case where the investment project is approved under the Decision on investment policies or the investment registration certificate under the provisions of the Law on Investment, no List of used equipment expected to be imported): Technical documents showing the year of manufacture and production standards of the imported used equipment, including one of the following documents:

  • 01 original of the manufacturer’s certification of the year of manufacture and production standards of the used equipment in accordance with the provisions of Clause 1, Article 6 of this Circular.
  • 01 original of the assessment certificate of an inspection organization specified in Clause 2, Article 10 of this Circular about the year of manufacture and production standards of the used equipment in accordance with the provisions of Clause 1, Article 6 of this circular.

VI. Why you choose Vestal shipping in customs declaration for machines?

Vestal shipping is proud to be top company in providing customs declaration for machines. Vestal shipping is your best choice with:

  • A force of professional and experienced document staff that willing to support about documents, procedures, application of HS code, declarations…
  • A force of more than 5 year experienced operate staff
  • Consult and check the most accurate documents before carrying out the declaration procedures.
  • Absolutely confidential information about goods and customers.
  • Fast handling: 1-2 days to complete the declaration and delivery.
  • Quick and cost-saving procedures of applying for import permits, publication and quarantine
  • Competitive rate, 30% lower than the market price.
  • Responsible for 100% compensation for customers in case trouble happen.
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